Smartextract - Automatisierte Dokumentenverarbeitung mit KI

Extract, validate & transfer data from PDFs and emails in seconds with AI

With smartextract, you can effortlessly extract relevant data from PDF documents and emails, check it and seamlessly transfer it to your Excel spreadsheets, databases or ERP systems - in seconds, without IT or AI knowledge, and without any annoying training data.

You Challenge:

Your employees waste a lot of time manually transferring relevant data from emails and PDF documents into Excel spreadsheets, databases, ERP systems or other target systems - whether by typing or copying and pasting - and then checking it instead of concentrating on value-adding tasks for your company.

Extract relevant data?

Das Durchsuchen von mehrseitigen PDF-Dokumenten und E-Mails mit wechselnden Layouts nach Daten ist extrem zeitaufwändig.

Validate relevant data?

Comparing extracted data in documents with existing data in software systems is error-prone and frustrating.

Transfer relevant data?

Das manuelle übertragen von Daten aus PDF-Dokumenten und E-Mails in Excel-Tabellen, Datenbanken oder ERP-Systemen skaliert nicht.

Our solution for you

With smartextract, you can manage your flood of documents - no repetitive typing, no transcription errors. Our flexible, AI-supported solution takes care of these routine tasks for you so that your employees can concentrate on value-adding activities again. Save time and costs from day one.

Your benefits at a glance

Up to 95% time savings

Data available instantly – no manual searching, typing, or transmission errors.

Skalierbar & Zukunftssicher

Manage increasing document volumes and changing layouts without additional staffing.

100% layout-independent

Like ChatGPT, we use cutting-edge Large Language Models for exceptional text understanding.

Cost-effective & powerful

Thanks to modular, customizable AI components, smartextract can be easily adapted to your specific use cases.

100% GDPR-compliant

Datensicherheit garantiert – alle Daten werden ausschließlich in Europa verarbeitet und verlassen die EU zu keinem Zeitpunkt.

Ready to go, no IT knowledge required

Pre-built, customizable AI models for numerous use cases and document understanding in over 80 languages.

Our Features

Automatic Data Extraction from Documents

Put an end to manually searching through documents and extracting data from PDFs and emails. Boost your productivity and accuracy with our AI-powered extraction of data from email texts and PDFs.

Effortless Data Review

Avoid transmission errors. Our solution offers easy validation and direct editing of captured data alongside the corresponding PDF pages. Simplify your workflow with our user-friendly interface.

Seamless Transfer of Extracted Data to Your Software Applications.

Ease the tedious manual transfer of data into your software applications. smartextract transfers all data seamlessly with just a few clicks.

Easily Customize Your AI Model.

Choose from a variety of pre-built AI models, optimize them, or create new models from scratch – without the need for training data, IT, or AI expertise.

Create Custom Workflows to Suit Your Needs.

Our modular AI component logic allows you to flexibly adapt your data pipelines to your specific use cases. Work more efficiently and independently with our modular solution.

Process PDFs and Emails in 3 Steps

Select AI Model

Choose an out-of-the-box AI model, customize it, or create your own model – or let us build one for you. Precise AI models tailored to your use cases.

Import Documents or Emails

Manually upload your PDFs, use an API, or forward your emails directly to smartextract. Your documents are processed quickly and with minimal effort.

Transfer Validated Data

Review the extracted data using our user-friendly interface or unique scripting logic, and seamlessly transfer everything to your software with just one click. Save time and eliminate transmission errors.

Pre-built AI models and multilingual document understanding.

Whether it’s emails, position tables, or complex text content, our AI recognizes data in context and outputs it flawlessly.

Orders

Efficient automation of order data for quick processing.

Invoices

Fast processing and matching of invoices through precise AI extraction.

Delivery Notes

Automated capture of delivery note data for efficient logistics processes.

Credit Notes

Accurate extraction of data from credit notes for quick handling.

Order Confirmations

Automated processing to accelerate sales processes.

... and more

We regularly expand our selection and are happy to develop a custom model for you.

Flexible combination of AI models and components for every use case

Lego-like AI component logic adapts to your individual workflows.

Purchasing and procurement

Optimize your procurement processes by seamlessly handling order data in various formats and requirements. Extract key information such as product details, order numbers, prices, delivery dates, and more. Transfer this relevant data seamlessly into your ERP or procurement system, increasing the efficiency of your order and procurement processes.

Sales

Automate your order processes with AI. Customer inquiries in the sales department are processed automatically – emails with quote requests or orders are read, and the relevant data records are created directly in the ERP or CRM system.

Finance and Accounting

smartextract allows you to extract relevant financial data from PDFs, images, forms, and emails in seconds and generate precise text content. This data is seamlessly transferred to Excel, accounting software, or other systems – ready to use immediately, multilingual, and without the need for training data or IT expertise. Save up to 95% of the time compared to manual processes.

Logistics and Transport

Automate your order processing. Extract business data from email text and PDFs in a flash with AI directly into your TMS.

Production and manufacturing and many more

Process quotations, parts lists and orders effortlessly. Capture order data in different formats and requirements seamlessly. Extract crucial information such as product details, batch numbers, prices, delivery dates and more. Seamlessly transfer this relevant data to your ERP or production planning system.