Smartextract - Automatisierte Dokumentenverarbeitung mit KI

Intelligent Document Processing with AI - ideal for SMBs

Manual order and data entry, as well as data matching, are time-consuming, error-prone, and inefficient. smartextract automatisiert die Erfassung und den Abgleich von Auftrags- und Geschäftsdaten aus Dokumenten und E-Mails, eliminiert wiederkehrende Aufgaben und reduziert Fehler. Extrahieren, validieren, abgleichen und übertragen – nahtlos in Sekunden mit KI.

Don’t waste time –
let AI handle it.

Automate your order and data entry, as well as data matching, with AI – reduce processing costs by 75%, minimize errors by up to 90%, and speed up data capture 20x.

Automatic order and data entry

Automated Data Matching

Automated Classification

Seamless Transfer
To ERP & More

Our solution for you

With smartextract, you can manage your flood of documents - no repetitive typing, no transcription errors. Our flexible, AI-supported solution takes care of these routine tasks for you so that your employees can concentrate on value-adding activities again. Save time and costs from day one.

Your benefits at a glance

Up to 95% time savings

Data available instantly – no manual searching, typing, or transmission errors.

Scalable & Future-Proof

Manage increasing document volumes and changing layouts without additional staffing.

100% layout-independent

Like ChatGPT, we use cutting-edge Large Language Models for exceptional text understanding.

Cost-effective & powerful

Thanks to modular, customizable AI components, smartextract can be easily adapted to your specific use cases.

100% GDPR-compliant

Data protection guaranteed - all data is processed exclusively in Europe and never leaves the EU.

Ready to go, no IT knowledge required

Pre-built, customizable AI models for numerous use cases and document understanding in over 80 languages.

Our Features

Automatic Data Extraction from Documents

Put an end to manually searching through documents and extracting data from PDFs and emails. Boost your productivity and accuracy with our AI-powered extraction of data from email texts and PDFs.

Effortless Data Review

Avoid transmission errors. Our solution offers easy validation and direct editing of captured data alongside the corresponding PDF pages. Simplify your workflow with our user-friendly interface.

Seamless Transfer of Extracted Data to Your Software Applications.

Ease the tedious manual transfer of data into your software applications. smartextract transfers all data seamlessly with just a few clicks.

Easily Customize Your AI Model.

Choose from a variety of pre-built AI models, optimize them, or create new models from scratch – without the need for training data, IT, or AI expertise.

Create Custom Workflows to Suit Your Needs.

Our modular AI component logic allows you to flexibly adapt your data pipelines to your specific use cases. Work more efficiently and independently with our modular solution.

Dokumente und E-Mails in drei Schritten verarbeiten

Select AI Model

Vorgefertigtes KI Modell auswählen, anpassen oder eigenes Modell erstellen oder durch uns erstellen lassen. Leistungsstarke KI Modelle für zahlreiche Anwendungsfälle.

Import Documents or Emails

Manually upload your PDFs, use an API, or forward your emails directly to smartextract. Your documents are processed quickly and with minimal effort.

Extract, Transfer, or Match Data

Automatically extract relevant information from documents and emails, seamlessly transfer validated data into your systems, and match it against existing sources. Reduce manual errors, save time, and ensure consistent data quality – all with minimal effort.

Pre-built AI models and multilingual document understanding.

Whether it’s emails, position tables, or complex text content, our AI recognizes data in context and outputs it flawlessly.

Orders

Efficient automation of order data for quick processing.

Invoices

Fast processing and matching of invoices through precise AI extraction.

Delivery Notes

Automated capture of delivery note data for efficient logistics processes.

Credit Notes

Accurate extraction of data from credit notes for quick handling.

Order Confirmations

Automated processing to accelerate sales processes.

... and more

We regularly expand our selection and are happy to develop a custom model for you.

Flexible combination of AI models and components for every use case

Lego-like AI component logic adapts to your individual workflows.

Purchasing and procurement

Optimize your procurement processes by seamlessly handling order data in various formats and requirements. Extract key information such as product details, order numbers, prices, delivery dates, and more. Transfer this relevant data seamlessly into your ERP or procurement system, increasing the efficiency of your order and procurement processes.

Sales

Automate your order processes with AI. Customer inquiries in the sales department are processed automatically – emails with quote requests or orders are read, and the relevant data records are created directly in the ERP or CRM system.

Finance and Accounting

smartextract allows you to extract relevant financial data from PDFs, images, forms, and emails in seconds and generate precise text content. This data is seamlessly transferred to Excel, accounting software, or other systems – ready to use immediately, multilingual, and without the need for training data or IT expertise. Save up to 95% of the time compared to manual processes.

Logistics and Transport

Automate your order processing. Extract business data from email text and PDFs in a flash with AI directly into your TMS.

Production and manufacturing and many more

Process quotations, parts lists and orders effortlessly. Capture order data in different formats and requirements seamlessly. Extract crucial information such as product details, batch numbers, prices, delivery dates and more. Seamlessly transfer this relevant data to your ERP or production planning system.