The document AI for procurement
Review order confirmations 80% faster
Review your order confirmations 80% faster – ready to use immediately, GDPR-compliant, and compatible with your ERP.
Procurement professionals across Germany already use smartextract in their daily work.
Automatically compare order confirmations using AI – here’s how it works
In 4 minutes, I’ll show you step by step how smartextract performs your order matching 6× faster.
The manual review of order confirmations
slows you and your procurement team down.
- Your procurement team lacks time for strategic tasks.
- Discrepancies cause unnecessary additional work, e.g.
follow-up questions, reversals - Incorrect or delayed delivery dates jeopardize the
material flow
Good news: Processing documents and emails has never been easier.
Extract all relevant information from your documents and emails in seconds. Transfer the validated data to your ERP seamlessly at the push of a button — without training or major IT effort.
You are 6× faster than before.
Discrepancies become immediately visible.
You reduce costs.
and become future-proof.
Developed in collaboration with hundreds of procurement professionals
— with smartextract, you complete hours of work in just seconds.
Ideal for small to medium-sized companies.
- 100% GDPR-compliant
- No effort required from IT.
- Runs in your ERP
- Requires no AI training data
- Runs without complex template configuration.
How it works
Receive documents or emails
You forward order confirmations as a PDF or email attachment — the rest runs automatically.
Data is extracted and matched with the order.
smartextract extracts the contents from the order confirmation and matches them with your ERP order.
3.
Discrepancies are automatically detected.
Our AI highlights only relevant discrepancies in quantity, price, or delivery date — no irrelevant alerts.
4.
Approval by you — automatic transfer to the ERP system
You decide: once approved, smartextract writes the verified data directly into your ERP.
Document processing in procurement
has never been easier
80% time savings compared to the manual method
No more manual typing or line-by-line comparisons.
Processes email text and documents in any layout.
PDFs, emails, and more in 80+ languages — out of the box
Works with your
existing ERP
Seamless integration into your IT landscape
GDPR-compliant &
Made in Germany
GDPR-compliant and developed in Germany
Ready to use immediately
and flexibly adaptable
Without complex setup or template configuration
No AI training data required
Your document data remains private
In 2 minutes: who we are, what we do, and how you benefit.
Enterprise technology at a price tailored for mid-sized businesses.
Save 80% of your time with AI. Runs directly in your ERP.
Pay-Per-Use
On request
- 10 pages free (one-time)
- Access to the self-service platform & customization
- Features:
- Automatic Data Extraction
- Manual data validation
- Manual data transfer
- 100% GDPR-compliant
5K Plan
from €4,500 / year
- 5,000 documents / year incl.
- Access to the self-service platform & customization
- Features
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- 100% GDPR-compliant
10K Plan
from €7,500 / year
- 10,000 documents / year incl.
- Access to the self-service platform & customization
- Features:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- 100% GDPR-compliant
20k Plan
from 13,500€ / year
- 20,000 documents / year incl.
- Access to the self-service platform & customization
- Features:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- 100% GDPR-compliant
Pay-Per-Use
On request
- 10 pages free (one-time)
- Access to the self-service platform & customization
- Features:
- Automatic Data Extraction
- Manual data validation
- Manual data transfer
- 100% GDPR-compliant
5K Plan
ab 487€ / Monat
- 5,000 documents / year incl.
- Access to the self-service platform & customization
- Features
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- 100% GDPR-compliant
10K Plan
ab 809€ / Monat
- 10,000 documents / year incl.
- Access to the self-service platform & customization
- Features:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- 100% GDPR-compliant
20k Plan
ab 1.459€ / Monat
- 20,000 documents / year incl.
- Access to the self-service platform & customization
- Features:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- 100% GDPR-compliant
Different use case or software provider?
Do you have your own use cases or want to integrate smartextract via API? We offer flexible models – for platforms, specialized documents, or white-label integrations.
- Custom use cases & API integration
- Ideal for purchase orders, invoices, bills of quantities, and more.
- Flexible pricing & licensing models
- Dedicated contact person
- Optional: on-premise deployment
Let’s talk briefly – 15 minutes are enough
No pitch, no presentation – we’ll discuss your processes and see whether smartextract is a good fit.
Seamless integration into your system landscape
Built by SMEs for SMEs
As an owner-managed company, we are deeply rooted in the SME sector ourselves. Our goal is not rapid growth or an exit like venture capital–backed startups, but long-term partnerships and genuine support for small and medium-sized businesses.
Ready for the next step?
Whether you want to test the product, request a demo, or simply have questions – we’ll get back to you within one business day.
