Capture orders 5× faster – using your existing ERP system
Lighten your sales team’s workload – transfer order data with up to 80% less effort and up to 90% fewer errors. AI-powered, with no training required.
Why manual data entry costs you more than you think
- Errors during data transfer – transposed numbers or typos
- Incomplete information – follow-up questions that cost time
- Orders pile up – the team can’t keep up
👉 It costs time, money – and peace of mind.
Less typing – more time for your customers
AI captures & validates – fast & reliable
Sales keeps full control
Get started easily – with your ERP
The solution: Automated order capture – accurate and stress-free
smartextract automatically reads incoming orders – whether via PDF, email, or form – and extracts all relevant data. The information is instantly validated against your master data: item numbers, prices, quantities, delivery dates, and more. Discrepancies are detected and only flagged for review when necessary.
Whether transferred automatically into the ERP or released manually: you stay in full control.
Your benefits at a glance
5× faster – with no extra effort
Understands documents like a human – regardless of language or layout
Works with your
existing ERP
Ready to use immediately – no AI training required
GDPR-compliant – developed in Germany
When uncertain, the AI asks – you stay in control.
How it works
Receive documents or emails
You forward incoming orders – the rest happens automatically.
Extract data
smartextract extracts all relevant order data: items, quantities, prices, delivery dates, and more.
3.
Deviations are detected
The captured data is automatically checked against your master data. In case of uncertainties, the AI asks for clarification – you remain in control.
4.
Approve and transfer into the ERP
You decide: once approved, smartextract writes the verified data directly into your ERP.
Enterprise technology at a price tailored for mid-sized businesses.
Save up to 80% of time – no AI training required. Runs within your ERP.
Free
0€
- Access to the self-service platform
- Templates for different AI models
- Customizable AI models
- 1× use case incl.: data extraction from PDFs
- No credit card required
5K Plan
from €3,500 / year
- 5,000 documents / year incl.
- 1× use case included: Automated order capture
- Time saved: approx. 417 hours / year
- 100% GDPR-compliant
- Save 10%: Bundle with an additional use case
10K Plan
from €6,500 / year
- 10,000 documents / year incl.
- 1× use case included: Automated order capture
- Time saved: approx. 833 hours / year
- 100% GDPR-compliant
- Save 15%: Bundle with an additional use case
20k Plan
from €12,500 / year
- 20,000 documents / year incl.
- 1× use case included: Automated order capture
- Time saved: approx. 1,677 hours / year
- 100% GDPR-compliant
- Save 20%: Bundle with an additional use case
Free
0€
- Access to the self-service platform
- Templates for different AI models
- Customizable AI models
- 1× use case incl.: data extraction from PDFs
- No credit card required
5K Plan
ab 469€ / Monat
- 5,000 documents / year incl.
- 1× use case included: Automated order capture
- Time saved: approx. 417 hours / year
- 100% GDPR-compliant
- 5% sparen: Bundle mit weiterem Use Case
10K Plan
ab 779€ / Monat
- 10,000 documents / year incl.
- 1× use case included: Automated order capture
- Time saved: approx. 833 hours / year
- 100% GDPR-compliant
- 10% sparen: Bundle mit weiterem Use Case
20k Plan
ab 1.499€ / Monat
- 20,000 documents / year incl.
- 1× use case included: Automated order capture
- Zeitersparnis: ca. 1.667 Stunden / Jahr
- 100% GDPR-compliant
- Save 15%: Bundle with an additional use case
More than 20,000 documents? Contact us
Larger document volumes or custom workflows?
- > 20,000 documents / year
- Custom workflows & approvals
- Dedicated API & ERP integration
- Dedicated contact person
- Flexible volume plans
- On-premise available
All packages compared – features, integrations & support
For details on document counts, validation, number of users, and more.
| Package | Free | 5k Plan | 10k Plan | 20k Plan |
|---|---|---|---|---|
| Number of documents | 5 incl. | 5000 incl. | 10,000 incl. | 20,000 incl. |
| User | 1 | Unlimited | Unlimited | Unlimited |
| Multi-location capability | - | - | 1 incl. | 3 incl. |
| Document types | Only predefined document types (e.g., order form template) | 1 included. Additional types on request – one-time fee per document type, if applicable. | 1 included. Additional types on request – one-time fee per document type, if applicable. | 1 included. Additional types on request – one-time fee per document type, if applicable. |
| File formats | PDF - Email - Excel, CSV - Doc(x) | PDF - Email - Excel, CSV - Doc(x) | PDF - Email - Excel, CSV - Doc(x) | |
| Matching & validation of extracted data with your ERP, CRM, etc. | - | |||
| Document classification and employee routing | - | Optional – price on request | Optional – price on request | Optional – price on request |
| Semantic matching (e.g., with product databases) | - | Optional – price on request | Optional – price on request | Optional – price on request |
| Custom AI model – learns directly from user feedback | - | |||
| ERP integration | - | Via XML, CSV, or API – with a one-time setup fee | Via XML, CSV, or API – with a one-time setup fee | Via XML, CSV, or API – with a one-time setup fee |
| GDPR-compliant | ||||
| Onboarding & virtual training | - | |||
| On-site training | - | Upon customer request | Upon customer request | Upon customer request |
| Support | Chat and email | Chat, email, and phone | Chat, email, and phone | Chat, email, and phone |
| Customer Success | - | Personalized support | Personalized support | Personalized support |
| Base price per year | 0€ | from 4,500 € | from 7,500 € | from 14,500 € |
Different use case or software vendor?
Custom use case or API integration?
- Custom use cases & API integration
- Ideal for all document types (e.g., land registers, energy certificates, etc.)
- Flexible pricing & volume plans
- Dedicated contact person
- On-premise available
Which data smartextract checks – flexible and comprehensive
smartextract processes PDFs, emails, and ERP data – whether 2-way or 3-way matching. All relevant documents are automatically checked and reconciled.
Order Confirmations
Automatic matching of quantity, price & delivery date with your order.
Invoices
Detects price deviations before approval – for maximum transparency.
Delivery Notes
Optional matching for goods receipt in 3-way matching.
Orders (ERP)
Serves as a reference: structured ERP data for automatic comparison.
Bills of quantities
For validating item numbers, units, or long descriptions.
Notes and accompanying text
Even informal comments or notes (e.g., changed deadlines) are taken into account.
Seamless integration into your system landscape
Built by SMEs for SMEs
As an owner-managed company, we are deeply rooted in the SME sector ourselves. Our goal is not rapid growth or an exit like many VC-funded startups, but long-term partnerships and genuine support for companies like yours.
Ready for the next step?
We are happy to help you.
