Automatically capture order and purchase data from PDFs & emails – with AI
Respond to customer requests faster and relieve your team from manual tasks. With smartextract, you can automate the capture and matching of incoming orders, purchase requests, and order changes directly into your ERP or IT system – whether they arrive as PDFs, free-text emails, or attachments.
Order and Purchase Processing with AI
Reduce processing time for orders, purchases, and order changes by up to 75%, minimize errors through automated validation, and significantly increase your process speed. Whether it’s a PDF, a free-text email, or an attachment – our AI reliably detects, reconciles, and transfers all relevant order data to ERP, Excel, or your IT systems.
Automatic Data Extraction
Automated Data Matching
Automated Classification
Seamless Transfer into ERP & More
Our solution for your order processing
Our AI-powered solution automates the processing of purchase orders, order changes, and confirmations – directly from PDFs, free-text emails, or attachments. Thanks to large language models (LLMs), the AI is completely layout-independent, understands relationships, checks data plausibility, and automatically matches it with master data. Validated data is seamlessly transferred to your ERP – for faster workflows, fewer errors, and maximum efficiency.
Your benefits at a glance
AI-powered processing of order and purchase data – for maximum efficiency
Fast Processing
Process orders and purchases up to 20x faster.
Error-Free Data
Automated validation ensures minimal errors.
Layout-Independent
Extracts data from PDFs, emails, and attachments – no templates needed.
Seamless ERP Integration
Automatically transfers data into your ERP system.
Scalable on Demand
From just a few to thousands of documents per day.
GDPR-Compliant & Secure
All data is processed exclusively within the EU.
Automated financial data processing in 3 steps
Start automating your order workflows right away – no complex setup required. Our AI processes data from PDFs or free-text emails and transfers it directly into your ERP.
Use or Customize AI Models Instantly
Use a prebuilt model or flexibly adapt it – no training or setup needed.
Import Orders & Requests
Forward PDFs or free-text emails – smartextract processes them automatically.
3.
Automatic Transfer to ERP
Extracted and validated data is seamlessly sent to your ERP.
Our Features
Automated Document Intake
Smartextract receives incoming orders and order changes via dedicated email inboxes or import folders. Simply forward or upload documents as attachments – processing starts instantly.
Automatic Data Extraction
The AI extracts all relevant order data from PDFs and free-text emails – even in complex or multilingual formats.
Intelligent Classification
Our solution automatically identifies the customer or supplier and assigns the correct document type for accurate processing.
Automated Validation
Extracted data is checked for completeness and plausibility. If inconsistencies are found, you’ll be notified.
Flexible Data Formatting
Data is formatted according to your specific needs – e.g., number format conversions or filling in missing order info.
Seamless Integration into ERP, Excel & More
Validated data is automatically transferred to your ERP system or any target system without manual work.
Prebuilt AI Models for Order Processing
Our AI models automatically process orders, order changes, and purchase documents – whether they’re free-text emails or complex PDFs. The AI understands context and ensures accurate processing.
Orders
Fast automation and transfer of order data to ERP.
Order Changes
Automatic detection and processing of modified order data.
Purchase Orders
Reliable capture of full order documents.
Credit Notes
Accurate extraction to accelerate accounting workflows.
Order Confirmations
Automated processing for faster approvals.
…and More
Constantly expanding library – and we’re happy to build custom models for your use case.
Flexible Features for Your Order Processing
Our features are modular and can be combined flexibly – for customized workflows in order processing.
Purchasing and procurement
Optimize your procurement processes by seamlessly handling order data in various formats and requirements. Extract key information such as product details, order numbers, prices, delivery dates, and more. Transfer this relevant data seamlessly into your ERP or procurement system, increasing the efficiency of your order and procurement processes.
Sales
Automate your order processes with AI. Customer inquiries in the sales department are processed automatically – emails with quote requests or orders are read, and the relevant data records are created directly in the ERP or CRM system.
Finance and Accounting
smartextract allows you to extract relevant financial data from PDFs, images, forms, and emails in seconds and generate precise text content. This data is seamlessly transferred to Excel, accounting software, or other systems – ready to use immediately, multilingual, and without the need for training data or IT expertise. Save up to 95% of the time compared to manual processes.
Logistics and Transport
Automate your order processing. Extract business data from email text and PDFs in a flash with AI directly into your TMS.
Production and manufacturing and many more
Process quotations, parts lists and orders effortlessly. Capture order data in different formats and requirements seamlessly. Extract crucial information such as product details, batch numbers, prices, delivery dates and more. Seamlessly transfer this relevant data to your ERP or production planning system.
Seamless integration into your system landscape
Try it for free
Simply contact us
Do you have any questions? Let our AI experts advise you free of charge.
