Extract critical data from financial documents and
emails with precision.
smartextract automates the extraction of financial data from complex, multi-page financial documents – such as investment reports, annual financial statements, fund performance updates, LP notices, and other demanding documents filled with detailed tables, charts, and unstructured text.
Extract financial data accurately and automatically
– for faster, error-free decisions
Financial documents, often spanning more than 50 pages, contain crucial information such as fund performance, net asset value (NAV), asset allocations, market risks, and investor commitments. Manually extracting this data accurately and reliably is time-consuming, error-prone, and leads to delays that hinder timely, data-driven financial decisions.
Automatic Data Extraction
Automated Data Matching
Automated Classification
Seamless Transfer into ERP & More
Our solution for your financial documents
Our AI-powered solution automates the processing of complex financial reports – including investment reports, portfolio summaries, and performance statements – directly from PDFs or emails. Powered by large language models (LLMs), the AI is fully layout-independent, understands context, checks data plausibility, and structures the information automatically. Validated financial data is transferred directly into ERP, Excel, or reporting systems – enabling faster processes, fewer errors, and maximum efficiency.
Your benefits at a glance
AI-powered financial data extraction – precise, efficient, seamless
Accurate Processing
Detects and structures financial data from investment reports, fund updates, and more.
Optimized AI Financial Models
Use standard models out-of-the-box or customize for complex documents – no training data needed.
Handles Complex Formats
Reliably processes tables, charts, and unstructured text from PDFs and emails.
Seamless System Integration
Transfers validated financial data directly into ERP, Excel, or reporting systems – for faster workflows.
Scalable on Demand
From just a few to thousands of documents per day.
GDPR-Compliant & Secure
All data is processed exclusively within the EU.
Automated financial data processing in 3 steps
Automated financial data processing – no setup or training data needed
Use or Customize AI Models Instantly
Leverage pre-built models for investment or annual reports. Complex documents? We flexibly adapt the models to your needs. No training, no setup required.
Import Orders & Requests
Whether complex PDFs, images, or emails – just upload or forward them. Smartextract automatically identifies, structures, and processes the relevant financial data.
3.
Automatic Handoff to Your Financial Software
Smartextract extracts, validates, and transfers NAVs, performance metrics, and asset allocations directly to Excel or your financial systems – error-free, fast, and without manual effort.
Our Features
Automated Document Intake
smartextract receives financial reports, annual statements, and investment documents via dedicated email inboxes or import folders. Documents are captured in real time and prepared for further processing.
Automatic Data Extraction
smartextract extracts all relevant financial data – from NAVs and asset allocations to risk ratings and performance indicators. Even highly structured, multi-page documents are processed with maximum precision.
Intelligent Classification
Automatically identifies the sender (client or asset manager) and correctly assigns the document type.
Automated Validation
Before transferring data, Smartextract checks for completeness and plausibility. Inconsistencies are flagged to ensure error-free analyses.
Flexible Data Formatting
Extracted data is automatically structured, formatted, and optimized for downstream systems. Numeric formats are converted, currencies harmonized, and missing data supplemented.
Seamless Integration into Excel & More
All data is transferred automatically, in a standardized format, to Excel, your reporting system, or financial software – no manual effort required.
Smart Automation for Financial Documents
Our AI models automate the extraction, validation, and processing of complex financial documents – from investment reports to fund statements.
Investment & Fund Reports
Automatically extracts NAVs, performance metrics, and asset allocations.
Annual Financial Statements
Processes balance sheets, P&Ls, and cash flow statements.
Transactions & Invoices
Extracts payment flows, invoices, credit notes, and tax-relevant data.
Compliance Documents
Recognizes KYC documents, MiFID II reports, and other financial disclosures.
Contracts & Agreements
Extracts key clauses, terms, and deadlines from legal documents.
…and More
Extendable to support additional document types and custom requirements.
Flexible Features for Your Order Processing
Our features are modular and can be combined flexibly – for customized workflows in order processing.
Purchasing and procurement
Optimize your procurement processes by seamlessly handling order data in various formats and requirements. Extract key information such as product details, order numbers, prices, delivery dates, and more. Transfer this relevant data seamlessly into your ERP or procurement system, increasing the efficiency of your order and procurement processes.
Sales
Automate your order processes with AI. Customer inquiries in the sales department are processed automatically – emails with quote requests or orders are read, and the relevant data records are created directly in the ERP or CRM system.
Finance and Accounting
smartextract allows you to extract relevant financial data from PDFs, images, forms, and emails in seconds and generate precise text content. This data is seamlessly transferred to Excel, accounting software, or other systems – ready to use immediately, multilingual, and without the need for training data or IT expertise. Save up to 95% of the time compared to manual processes.
Logistics and Transport
Automate your order processing. Extract business data from email text and PDFs in a flash with AI directly into your TMS.
Production and manufacturing and many more
Process quotations, parts lists and orders effortlessly. Capture order data in different formats and requirements seamlessly. Extract crucial information such as product details, batch numbers, prices, delivery dates and more. Seamlessly transfer this relevant data to your ERP or production planning system.
Seamless integration into your system landscape
Try it for free
Simply contact us
Do you have any questions? Let our AI experts advise you free of charge.
