The document AI for procurement
Check order confirmations 80% faster
Review your order confirmations 80% faster with AI – Ready to start immediately, GDPR–compliant and compatible with your ERP.
Purchasers & sales professionals across Germany already use smartextract in their daily work.
Automatically reconcile order confirmations – here’s how it works
Why manual checking costs you more than you think
- Discrepancies in price, quantity, or delivery date go unnoticed
- Follow-up inquiries delay deliveries and create additional work
- Changes are detected too late or not documented at all
Good news: Checking order confirmations has never been so easy.
Extract all relevant information from your order confirmations in seconds and let the AI automatically detect deviations in price, quantity, or delivery date.
Less effort – fewer errors
AI-powered reconciliation – automatic & secure
Purchasing retains full control
Get started easily – with your ERP
Developed in collaboration with hundreds of teams.
- with smartextract, you complete hours of work in just a few seconds.
Ideal for small to medium-sized companies.
- 100% GDPR-compliant
- No effort required from IT.
- Runs in your ERP
- Requires no AI training data
- Runs without complex template configuration.
Document processing in procurement
has never been easier
Up to 80% time savings compared to the manual method
No more manual typing or line-by-line comparisons.
Processes email text and documents in any layout.
PDFs, emails, and more in 80+ languages — out of the box
Works with your
existing ERP
Seamless integration into your IT landscape
GDPR-compliant &
Made in Germany
GDPR-compliant and developed in Germany
Ready to use immediately
and flexibly adaptable
Without complex setup or template configuration
No AI training data required
Your document data remains private
How it works
Receive documents or emails
You forward order confirmations as a PDF or email attachment — the rest runs automatically.
Data is extracted and matched with the order.
smartextract extracts the contents from the order confirmation and matches them with your ERP order.
3.
Discrepancies are automatically detected.
Our AI highlights only relevant discrepancies in quantity, price, or delivery date — no irrelevant alerts.
4.
Approval by you — automatic transfer to the ERP system
You decide: once approved, smartextract writes the verified data directly into your ERP.
In 2 minutes: who we are, what we do, and how you benefit.
The document AI for
purchasers & salespeople
smartextract processes PDFs, emails, and ERP data – whether 2-way or 3-way matching. All relevant documents are automatically checked and reconciled.
Order Confirmations
Automatic matching of quantity, price & delivery date with your order.
Invoices
Detects price deviations before approval – for maximum transparency.
Delivery Notes
Optional matching for goods receipt in 3-way matching.
Orders (ERP)
Serves as a reference: structured ERP data for automatic comparison.
Line item & article data
For validating item numbers, units, or long descriptions.
Notes and accompanying text
Even informal comments or notes (e.g., changed deadlines) are taken into account.
Seamless integration into your system landscape
Built by SMEs for SMEs
As an owner-managed company, we are deeply rooted in the SME sector ourselves. Our goal is not rapid growth or an exit like many VC-funded startups, but long-term partnerships and genuine support for companies like yours.
Ready for the next step?
We are happy to help you.