Process Requests Automatically – Up to 90% Faster to the Right Offer
AI-based and requires no training effort
Why manual request processing can cost you contracts
- Erroneous transfers and manual input errors cost time and money.
- Unnecessary follow-up questions lead to delays and create additional workload.
- Potential contracts are lost because competitors respond faster.
Capture data automatically – fewer errors
Identify matching items – using AI
Reach a quote faster – win more contracts
Get started easily – with your ERP
The solution: Understand and capture requests automatically
smartextract automatically reads and extracts incoming requests—whether simple emails, item lists, or complex bills of quantities.
The AI identifies relevant products and attributes, matches external descriptions with your product database, suggests suitable items, and transfers all validated information directly into your IT system, such as your ERP.
Your benefits at a glance
90% faster – from request to quote
Fewer follow-up questions – create quotes faster
Works with your
existing ERP
Ready to use immediately – no AI training required
GDPR-compliant – developed in Germany
Compatible with email free text, Excel, PDF, and GAEB
How it works
Receive a request
You forward requests as a PDF, Excel file, or email attachment — the rest runs automatically.
Extract data and match it with the product catalog.
smartextract extracts all line items and matches them with your product database—without requiring any AI training.
3.
Identify products and interpret them semantically (optional)
Even if the product descriptions differ from your internal naming, smartextract understands what is meant and suggests semantically matching items.
4.
Approval by you – automatic transfer to the ERP system
After your review, the validated data is automatically transferred to your ERP or other IT systems.
Which data smartextract checks – flexible and comprehensive
smartextract automatically extracts requests in any format—whether email, PDF, Excel, or GAEB. All relevant information is identified, validated, and prepared for quotation creation.
Requests via free-text email and PDF
Automatic recognition of item numbers, quantities, units, and product descriptions — without any copy-paste.
Item lists and line-item data
Precise extraction of all line items – even with differing descriptions or incomplete information.
Bills of quantities (Excel, GAEB, PDF)
Complex texts and structured line items are interpreted semantically and assigned to the appropriate products.
Product database / item master (ERP)
Serves as a reference: validation and matching with existing products, variants, and units.
Semantic matching (optional)
Automatically suggests suitable products from your assortment.
Notes and accompanying text
Even informal comments or notes (e.g., changed deadlines) are taken into account.
Seamless integration into your system landscape
Built by SMEs for SMEs
As an owner-managed company, we are deeply rooted in the SME sector ourselves. Our goal is not rapid growth or an exit like many VC-funded startups, but long-term partnerships and genuine support for companies like yours.
Ready for the next step?
We are happy to help you.