Auftragsbestätigungen prüfen - 80% schneller mit KI
Für Einkäufer:
smartextract prüft eingehende Auftragsbestätigungen automatisch gegen Ihre Bestelldaten (im ERP, Excel & Co.) und zeigt Abweichungen sofort an.
Bestellabgleich automatisieren – so geht’s
In 4 Minuten zeige ich Ihnen Schritt für Schritt, wie smartextract Ihren Bestellabgleich um bis zu 80 % beschleunigt.
Warum manuelles Prüfen Sie mehr kostet, als Sie denken
- Sie haben weniger Zeit für wertschöpfendere Aufgaben.
- Abweichungen bei Preis, Menge oder Lieferdaten verursachen Mehraufwand und Rückabwicklungen.
- Falsche Lieferdaten führen zu Verzögerungen oder sogar Stillstand.
smartextract verarbeitet eingehende E-Mail-Texte und beliebige Dokumentenlayouts zuverlässig.
You are 6× faster than before.
Discrepancies become immediately visible.
Sie senken Kosten
und sind zufriedener
Ideal for small to medium-sized companies.
- 100% GDPR-compliant
- No effort required from IT.
- Runs in your ERP
- Requires no AI training data
- Runs without complex template configuration.
Your benefits at a glance
80% time savings compared to the manual method
No more manual typing or line-by-line comparisons.
Processes email text and documents in any layout.
PDFs, emails, and more in 80+ languages — out of the box
Works with your
existing ERP
Seamless integration into your IT landscape
GDPR-compliant &
Made in Germany
GDPR-compliant and developed in Germany
Ready to use immediately
and flexibly adaptable
Without complex setup or template configuration
No AI training data required
Ihre Dokumentendaten
bleiben privat
How it works
PDF oder E-Mail empfangen
You forward order confirmations as a PDF or email attachment — the rest runs automatically.
Daten auslesen & mit Bestellung abgleichen
smartextract extrahiert die Inhalte und gleicht sie mit Ihrer ERP-Bestellung ab – ganz ohne KI-Trainingsdaten.
3.
Abweichungen werden angezeigt
Our AI highlights only relevant discrepancies in quantity, price, or delivery date — no irrelevant alerts.
4.
Approval by you — automatic transfer to the ERP system
You decide: once approved, smartextract writes the verified data directly into your ERP.
In 2 minutes: who we are, what we do, and how you benefit.
Enterprise technology at a price tailored for mid-sized businesses.
Save 80% of your time with AI. Runs directly in your ERP.
Free
0€/
Monat
- 10 Dokumente (Einmalig) – max 5 Seiten / Dokument
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Manuelle Datenvalidierung
- Manual data transfer
- Kein Kreditkarte notwendig
5K Plan
from €3,500 / year
- 5,000 documents / year incl.
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- Time saved: approx. 417 hours / year
- 100% GDPR-compliant
- 10 % sparen – auf jeden zusätzlichen Use Case
10K Plan
from €6,500 / year
- 10,000 documents / year incl.
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- Time saved: approx. 833 hours / year
- 100% GDPR-compliant
- 10 % sparen – auf jeden zusätzlichen Use Case
20k Plan
from €12,500 / year
- 20,000 documents / year incl.
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- Zeitersparnis: ca. 1.667 Stunden / Jahr
- 100% GDPR-compliant
- 15% sparen – auf jeden zusätzlichen Use Case
Free
0€/
Monat
- 10 Dokumente (Einmalig) – max 5 Seiten / Dokument
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Manual data validation
- Manual data transfer
- Kein Kreditkarte notwendig
5K Plan
ab 469€ / Monat
- 5,000 documents / year incl.
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- Time saved: approx. 417 hours / year
- 100% GDPR-compliant
- 5 % sparen – auf jeden zusätzlichen Use Case
10K Plan
ab 779€ / Monat
- 10,000 documents / year incl.
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- Time saved: approx. 833 hours / year
- 100% GDPR-compliant
- 10 % sparen – auf jeden zusätzlichen Use Case
20k Plan
ab 1.499€ / Monat
- 20,000 documents / year incl.
- 1 x Use Case inklusive:
- Automatic Data Extraction
- Automatic data validation
- Automatic data transfer
- Zeitersparnis: ca. 1.667 Stunden / Jahr
- 100% GDPR-compliant
- 15% sparen – auf jeden zusätzlichen Use Case
Different use case or software vendor?
Custom use case or API integration?
- Custom use cases & API integration
- Ideal for all document types (e.g., land registers, energy certificates, etc.)
- Flexible pricing & volume plans
- Dedicated contact person
- On-premise available
Which data smartextract checks – flexible and comprehensive
smartextract processes PDFs, emails, and ERP data – whether 2-way or 3-way matching. All relevant documents are automatically checked and reconciled.
Order Confirmations
Automatic matching of quantity, price & delivery date with your order.
Invoices
Detects price deviations before approval – for maximum transparency.
Delivery Notes
Optional matching for goods receipt in 3-way matching.
Orders (ERP)
Serves as a reference: structured ERP data for automatic comparison.
Line item & article data
For validating item numbers, units, or long descriptions.
Notes and accompanying text
Even informal comments or notes (e.g., changed deadlines) are taken into account.
Seamless integration into your system landscape
Built by SMEs for SMEs
As an owner-managed company, we are deeply rooted in the SME sector ourselves. Our goal is not rapid growth or an exit like venture capital–backed startups, but long-term partnerships and genuine support for small and medium-sized businesses.
Ready for the next step?
We are happy to help you.
