Bestellbestätigungen 80% schneller abgleichen
In 2 minutes: who we are, what we do, and how you benefit.
Warum manuelles Prüfen Sie mehr kostet, als Sie denken
- Discrepancies in price, quantity, or delivery date go unnoticed
- Follow-up inquiries delay deliveries and create additional work
- Changes are detected too late or not documented at all
👉 It costs time, money – and peace of mind.
Less effort – fewer errors
AI-powered reconciliation – automatic & secure
Purchasing retains full control
Get started easily – with your ERP
Die Lösung: Automatisierter Abgleich – Sie entscheiden
smartextract liest eingehende Auftragsbestätigungen (PDF oder E-Mail) automatisch aus und gleicht sie mit den Bestelldaten im ERP ab. Abweichungen bei Preis, Menge oder Termin werden erkannt – und nur relevante Fälle angezeigt.
Ob automatisch weiterverarbeitet oder mit manueller Freigabe: Sie behalten die volle Kontrolle.
Your benefits at a glance
Bis zu 80 % schneller –
ohne Mehraufwand
No more manual typing or line-by-line comparisons.
No training data required
erforderlich
Ihre Dokumente bleiben privat
Works with your
existing ERP
Seamless integration into your IT landscape
Layout-Independent
und mehrsprachig
PDFs, emails, and more in 80+ languages — out of the box
Ready to use immediately
and flexibly adaptable
Without AI training effort or template configuration and maintenance
DSGVO‑konform &
Made in Germany
GDPR-compliant and developed in Germany
How it works
PDF oder E-Mail empfangen
You forward order confirmations as a PDF or email attachment — the rest runs automatically.
Daten auslesen & mit Bestellung abgleichen
smartextract extrahiert die Inhalte und gleicht sie mit Ihrer ERP-Bestellung ab – ganz ohne KI-Trainingsdaten.
3.
Deviations are detected
Our AI highlights only relevant discrepancies in quantity, price, or delivery date — no irrelevant alerts.
4.
Approval by you — automatic transfer to the ERP system
You decide: once approved, smartextract writes the verified data directly into your ERP.
Automatically reconcile order confirmations – here’s how it works
Enterprise technology at a price tailored for mid-sized businesses.
Save up to 90% of time — without AI training effort. Runs in your ERP.
Free
0€
- Access to the self-service platform
- Templates for different AI models
- Customizable AI models
- 1× use case incl.: data extraction from PDFs
- No credit card required
5K Plan
from €3,500 / year
- 5,000 documents / year incl.
- 1 x Use Case inklusive: Bestelldatenabgleich
- Time saved: approx. 417 hours / year
- 100% GDPR-compliant
- 5% sparen – auf jeden zusätzlichen Use Case
10K Plan
from €6,500 / year
- 10,000 documents / year incl.
- 1 x Use Case inklusive: Bestelldatenabgleich
- Time saved: approx. 833 hours / year
- 100% GDPR-compliant
- 10 % sparen – auf jeden zusätzlichen Use Case
20k Plan
from €12,500 / year
- 20,000 documents / year incl.
- 1 x Use Case inklusive: Bestelldatenabgleich
- Zeitersparnis: ca. 1.667 Stunden / Jahr
- 100% GDPR-compliant
- 15% sparen – auf jeden zusätzlichen Use Case
Free
0€
- Access to the self-service platform
- Templates for different AI models
- Customizable AI models
- 1 x Use Case inklusive: Datenextraktion aus PDFs
- Kein Kreditkarte notwendig
5K Plan
ab 469€ / Monat
- 5,000 documents / year incl.
- 1 x Use Case inklusive: Automatischer Bestelldatenabgleich
- Time saved: approx. 417 hours / year
- 100% GDPR-compliant
- 10 % sparen – auf jeden zusätzlichen Use Case
10K Plan
ab 779€ / Monat
- 10,000 documents / year incl.
- 1 x Use Case inklusive: Automatischer Bestelldatenabgleich
- Time saved: approx. 833 hours / year
- 100% GDPR-compliant
- 10 % sparen – auf jeden zusätzlichen Use Case
20k Plan
ab 1.499€ / Monat
- 20,000 documents / year incl.
- 1 x Use Case inklusive: Automatischer Bestelldatenabgleich
- Zeitersparnis: ca. 1.667 Stunden / Jahr
- 100% GDPR-compliant
- 15% sparen – auf jeden zusätzlichen Use Case
Different use case or software vendor?
Custom use case or API integration?
- Custom use cases & API integration
- Ideal for all document types (e.g., land registers, energy certificates, etc.)
- Flexible pricing & volume plans
- Dedicated contact person
- On-premise available
Which data smartextract checks – flexible and comprehensive
smartextract processes PDFs, emails, and ERP data – whether 2-way or 3-way matching. All relevant documents are automatically checked and reconciled.
Order Confirmations
Automatic matching of quantity, price & delivery date with your order.
Invoices
Detects price deviations before approval – for maximum transparency.
Delivery Notes
Optional matching for goods receipt in 3-way matching.
Orders (ERP)
Serves as a reference: structured ERP data for automatic comparison.
Line item & article data
For validating item numbers, units, or long descriptions.
Notes and accompanying text
Even informal comments or notes (e.g., changed deadlines) are taken into account.
Seamless integration into your system landscape
Built by SMEs for SMEs
As an owner-managed company, we are deeply rooted in the SME sector ourselves. Our goal is not rapid growth or an exit like many VC-funded startups, but long-term partnerships and genuine support for companies like yours.
Ready for the next step?
We are happy to help you.
