Datenschutzerklärung - Automatisierte Dokumentenverarbeitung mit KI

1. Data protection at a glance

General information

The following information provides a brief overview of what happens to your personal data when you visit this website. Personal data includes any information that can be used to identify you personally. For detailed information on data protection, please refer to our privacy policy listed below.

Data Collection on This Website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. Their contact details can be found in the legal notice (imprint) of this website.

How do we collect your data?

Your data is collected in part when you provide it to us. This may include, for example, data that you enter into a contact form.

Other data are collected automatically by our IT systems when you visit the website. These are mainly technical data (e.g., internet browser, operating system, or the time of the page access). The collection of this data occurs automatically as soon as you enter this website.

What do we use your data for?

Some of the data are collected to ensure the website is provided without errors. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right at any time to obtain free information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. For this purpose, as well as for further questions on the topic of data protection, you can contact us at any time using the address provided in the legal notice (imprint). Furthermore, you have the right to lodge a complaint with the responsible supervisory authority.

Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. Details can be found in the privacy policy under “Right to restriction of processing.”

Analytics tools and third-party tools.

When visiting this website, your browsing behavior may be statistically analyzed. This is mainly done using cookies and so-called analytics programs. The analysis of your browsing behavior is generally carried out anonymously; the browsing behavior cannot be traced back to you.

You can object to this analysis or prevent it by not using certain tools. Detailed information about these tools and your options to object can be found in the following privacy policy.

2. Hosting und Content Delivery Networks (CDN)

External Hosting

This website is hosted by an external service provider (hoster). The personal data collected on this website are stored on the hoster’s servers. This may include, in particular, IP addresses, contact requests, meta and communication data, contract data, contact details, names, website access data, and other data generated through a website.

The use of the hoster is for the purpose of fulfilling contracts with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of providing our online offering securely, quickly, and efficiently through a professional provider (Art. 6 para. 1 lit. f GDPR).

Our hoster will process your data only to the extent necessary to fulfill its service obligations and will follow our instructions regarding this data.

Conclusion of a contract for data processing.

To ensure data protection–compliant processing, we have concluded a contract for data processing with our hoster.

3. General information and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data are collected. Personal data are data with which you can be personally identified. This privacy policy explains which data we collect and what we use them for. It also explains how and for what purpose this is done.

Please note that data transmission over the internet (e.g., when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Note on the responsible entity

The responsible entity for data processing on this website is:

Dr. Lorenz Richter
Ritterstraße 12 – 14, 10969 Berlin

Phone: +49 30 921058801
E-mail: [email protected]

The responsible entity is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, or similar).

Statutory data protection officer

We have appointed a data protection officer for our company.

Kirsten Matthias
dida Datenschmiede GmbH
Ritterstraße 12 – 14, 10969 Berlin

Phone: +49 30 921058801
E-mail: [email protected]

Withdrawal of your consent to data processing

Many data processing operations are only possible with your explicit consent. You can withdraw consent that you have already given at any time. An informal notification by email to us is sufficient for this purpose. The lawfulness of the data processing carried out before the withdrawal remains unaffected by the withdrawal.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

If the data processing is carried out on the basis of Art. 6 para. 1 lit. e or f GDPR, you have the right at any time to object to the processing of your personal data for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or if the processing serves the establishment, exercise, or defense of legal claims (objection pursuant to Art. 21 para. 1 GDPR).

If your personal data are processed for the purpose of direct marketing, you have the right at any time to object to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to Art. 21 para. 2 GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work, or the place of the alleged violation. This right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to receive data that we process automatically on the basis of your consent or in fulfillment of a contract, either for yourself or for a third party, in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be carried out insofar as it is technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser’s address line changes from “http://” to “https://” and by the lock symbol in your browser bar.

If SSL or TLS encryption is activated, the data that you transmit to us cannot be read by third parties.

Access, deletion, and correction

Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, their origin and recipients, and the purpose of the data processing, and, if applicable, the right to have these data corrected or deleted. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time using the address provided in the legal notice (imprint).

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time using the address provided in the legal notice (imprint). The right to restriction of processing exists in the following cases: You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time using the address provided in the legal notice (imprint). The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. During the period of verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was or is unlawful, you may request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you require them for the exercise, defense, or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
If you have lodged an objection pursuant to Art. 21 para. 1 GDPR, a balancing of interests between yours and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – apart from their storage – may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of an important public interest of the European Union or a member state.

4. Data collection on this website

Cookies

Our websites use so-called “cookies.” Cookies are small text files and do not cause any damage to your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted after the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or an automatic deletion occurs through your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you visit our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g., cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies are used to analyze user behavior or to display advertising.

Cookies that are required to carry out the electronic communication process or to provide certain functions requested by you (e.g., the shopping cart function) are stored on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. If corresponding consent has been requested (e.g., consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be withdrawn at any time.

You can configure your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

If cookies from third-party companies or cookies for analytical purposes are used, we will inform you about this separately within the scope of this privacy policy and, if necessary, request your consent.

Contact form

If you send us inquiries via the contact form, the information you provide in the inquiry form, including the contact details you entered there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on these data without your consent.

The processing of these data is carried out on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the fulfillment of a contract or is required for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively handling the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if such consent has been requested.

The data you enter in the contact form remain with us until you request their deletion, withdraw your consent to their storage, or the purpose for storing the data no longer applies (e.g., after your request has been fully processed). Mandatory legal provisions—especially retention periods—remain unaffected.

Inquiry by email, telephone, or fax

If you contact us by email, telephone, or fax, your inquiry, including all personal data resulting from it (name, inquiry), will be stored and processed by us for the purpose of handling your request. We will not pass on these data without your consent.

The processing of these data is carried out on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the fulfillment of a contract or is required for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR), as we have a legitimate interest in effectively handling the inquiries addressed to us.

The data you send to us through contact inquiries remain with us until you request their deletion, withdraw your consent to their storage, or the purpose for storing the data no longer applies (e.g., after your request has been fully processed). Mandatory legal provisions—especially statutory retention periods—remain unaffected.

Comment function on this website

For the comment function on this page, in addition to your comment, information about the time the comment was created, your email address, and—if you do not post anonymously—the username you have chosen will also be stored.

Storage duration of comments

The comments and the associated data (e.g., IP address) are stored and remain on this website until the commented content has been completely deleted or the comments must be deleted for legal reasons (e.g., offensive comments).

Legal basis

The storage of comments is based on your consent (Art. 6 para. 1 lit. a GDPR). You can withdraw consent that you have given at any time. An informal notification by email to us is sufficient for this purpose. The lawfulness of the data processing operations already carried out remains unaffected by the withdrawal.

5. Analytics tools and advertising

Google Analytics

This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics uses so-called “cookies.” These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is generally transmitted to a server of Google in the USA and stored there.

The storage of Google Analytics cookies and the use of this analytics tool are carried out on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both the website offering and its advertising. If corresponding consent has been requested (e.g., consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be withdrawn at any time.

IP Anonymisierung

We have activated the IP anonymization function on this website. As a result, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a server of Google in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website usage and internet usage to the website operator. The IP address transmitted by your browser within the framework of Google Analytics will not be merged with other data from Google.

Browser Plugin

You can prevent the storage of cookies by adjusting the settings of your browser software accordingly; however, please note that in this case you may not be able to use all functions of this website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google, as well as the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

Objection to data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set that prevents the collection of your data during future visits to this website: Disable Google Analytics.

More information on the handling of user data by Google Analytics can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Data processing on behalf of a controller

We have concluded a contract with Google for data processing on behalf of a controller and fully comply with the strict requirements of the German data protection authorities when using Google Analytics.

Demographic features in Google Analytics

This website uses the “demographic features” function of Google Analytics. This allows reports to be created that contain information about the age, gender, and interests of website visitors. These data originate from interest-based advertising by Google as well as from visitor data from third-party providers. These data cannot be assigned to a specific person. You can deactivate this function at any time through the ad settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the section “Objection to data collection.”

Storage duration

Data stored by Google at the user and event level that are linked to cookies, user identifiers (e.g., user ID), or advertising IDs (e.g., DoubleClick cookies, Android advertising ID) are anonymized or deleted after 14 months. Details can be found at the following link: https://support.google.com/analytics/answer/7667196?hl=de

Google Analytics Remarketing

This website uses the functions of Google Analytics Remarketing in conjunction with the cross-device functions of Google Ads and Google DoubleClick. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

This function makes it possible to link the advertising audiences created with Google Analytics Remarketing with the cross-device functions of Google Ads and Google DoubleClick. In this way, interest-based, personalized advertising messages that have been tailored to you based on your previous usage and browsing behavior on one device (e.g., mobile phone) can also be displayed on another of your devices (e.g., tablet or PC).

If you have given the corresponding consent, Google will link your web and app browsing history with your Google account for this purpose. In this way, the same personalized advertising messages can be displayed on every device on which you sign in with your Google account.

To support this function, Google Analytics collects Google-authenticated user IDs, which are temporarily linked with our Google Analytics data in order to define and create audiences for cross-device advertising.

You can permanently object to cross-device remarketing/targeting by disabling personalized advertising; follow this link: https://www.google.com/settings/ads/onweb/.

The aggregation of the collected data in your Google account is carried out exclusively on the basis of your consent, which you can give or withdraw with Google (Art. 6 para. 1 lit. a GDPR). In the case of data collection processes that are not merged into your Google account (e.g., because you do not have a Google account or have objected to the merging), the collection of the data is based on Art. 6 para. 1 lit. f GDPR. The legitimate interest arises from the website operator’s interest in the anonymized analysis of website visitors for advertising purposes.

Further information and the data protection provisions can be found in Google’s privacy policy at: https://policies.google.com/technologies/ads?hl=de.

Google Ads und Google Conversion-Tracking

This website uses Google Ads. Google Ads is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

As part of Google Ads, we use what is known as conversion tracking. If you click on an advertisement placed by Google, a cookie for conversion tracking will be set. Cookies are small text files that the internet browser stores on the user’s computer. These cookies expire after 30 days and are not used for the personal identification of users. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the advertisement and was redirected to this page.

Each Google Ads customer receives a different cookie. The cookies cannot be tracked across the websites of Google Ads customers. The information obtained using the conversion cookie is used to create conversion statistics for Google Ads customers who have opted for conversion tracking. Customers learn the total number of users who clicked on their advertisement and were redirected to a page equipped with a conversion tracking tag. However, they do not receive any information that would allow users to be personally identified. If you do not wish to participate in tracking, you can object to this use by easily disabling the Google conversion tracking cookie in your internet browser under user settings. You will then not be included in the conversion tracking statistics.

The storage of “conversion cookies” and the use of this tracking tool are based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both the website and its advertising. If corresponding consent has been requested (e.g., consent to the storage of cookies), the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR; consent may be withdrawn at any time.

For more information about Google Ads and Google Conversion Tracking, please refer to Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Newsletter data

If you would like to subscribe to the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the provided email address and that you agree to receive the newsletter. No additional data is collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered into the newsletter subscription form is carried out exclusively on the basis of your consent (Art. 6(1)(a) GDPR). The consent you have given for the storage of your data, your email address, and its use for sending the newsletter can be revoked at any time, for example via the “unsubscribe” link in the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the revocation.

The data you provide to us for the purpose of subscribing to the newsletter will be stored by us or by the newsletter service provider until you unsubscribe from the newsletter. After you unsubscribe, the data will be deleted from the newsletter distribution list. Data stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your email address may be stored in a blacklist by us or by the newsletter service provider in order to prevent future mailings. The data from the blacklist is used solely for this purpose and is not combined with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is not limited in time. You may object to the storage if your interests outweigh our legitimate interest.

7. Plugins and Tools

YouTube with enhanced privacy mode

This website embeds videos from YouTube. The operator of the service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced privacy mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by the enhanced privacy mode. For example, YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.

As soon as you start a YouTube video on this website, a connection to YouTube’s servers is established. In the process, the YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you allow YouTube to directly associate your browsing behavior with your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, after starting a video, YouTube may store various cookies on your device. With the help of these cookies, YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud attempts. The cookies remain on your device until you delete them.

If applicable, further data processing operations may be triggered after a YouTube video is started, over which we have no control.

The use of YouTube is in the interest of presenting our online offerings in an appealing manner. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. If corresponding consent has been requested (e.g., consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR; consent may be withdrawn at any time.

For more information about data protection at YouTube, please refer to their privacy policy at: https://policies.google.com/privacy?hl=de.

Vimeo

This website uses plugins from the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

When you visit one of our pages equipped with a Vimeo plugin, a connection to Vimeo’s servers is established. In the process, the Vimeo server is informed which of our pages you have visited. In addition, Vimeo obtains your IP address. This also applies if you are not logged in to Vimeo or do not have a Vimeo account. The information collected by Vimeo is transmitted to the Vimeo server in the United States.

If you are logged into your Vimeo account, you allow Vimeo to directly associate your browsing behavior with your personal profile. You can prevent this by logging out of your Vimeo account.

The use of Vimeo is in the interest of presenting our online offerings in an appealing manner. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. If corresponding consent has been requested (e.g., consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR; consent may be withdrawn at any time.

For more information on how user data is handled, please refer to Vimeo’s privacy policy at: https://vimeo.com/privacy.

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

reCAPTCHA is used to check whether the data entered on this website (e.g., in a contact form) is provided by a human or by an automated program. For this purpose, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis begins automatically as soon as the visitor enters the website. To perform the analysis, reCAPTCHA evaluates various pieces of information (e.g., IP address, the amount of time the visitor spends on the website, or mouse movements made by the user). The data collected during the analysis is forwarded to Google.

The reCAPTCHA analyses run entirely in the background. Website visitors are not informed that such an analysis is taking place.

The storage and analysis of the data are carried out on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in protecting its web services from abusive automated spying and from spam. If corresponding consent has been requested (e.g., consent to the storage of cookies), the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR; consent may be withdrawn at any time.

For more information about Google reCAPTCHA, please refer to Google’s privacy policy and Google’s terms of use at the following links: https://policies.google.com/privacy?hl=de und https://policies.google.com/terms?hl=de.

8. Own Services

Handling of applicant data

We offer you the opportunity to apply to us (e.g., by email, by post, or via an online application form). In the following, we inform you about the scope, purpose, and use of the personal data collected during the application process. We assure you that the collection, processing, and use of your data are carried out in accordance with applicable data protection laws and all other legal provisions, and that your data will be treated with strict confidentiality.

Umfang und Zweck der Datenerhebung

If you send us an application, we process the associated personal data (e.g., contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary for the decision on establishing an employment relationship. The legal basis for this is Section 26 of the German Federal Data Protection Act (BDSG-new) under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation), and—if you have given your consent—Art. 6(1)(a) GDPR. Consent may be withdrawn at any time. Your personal data will only be shared within our company with persons involved in processing your application.

If the application is successful, the data you have submitted will be stored in our data processing systems on the basis of Section 26 BDSG (new) and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship.

Data retention period

If we are unable to offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months after the conclusion of the application process (rejection or withdrawal of the application). After this period, the data will be deleted and physical application documents will be destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it becomes apparent that the data will be required after the expiration of the 6-month period (e.g., due to a pending or threatened legal dispute), the data will only be deleted once the purpose for further retention no longer applies.

A longer retention period may also occur if you have given your consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the applicant pool

If we are unable to offer you a position, there may be the possibility of including you in our applicant pool. In the event of inclusion, all documents and information from your application will be transferred to the applicant pool in order to contact you if suitable vacancies arise.

Inclusion in the applicant pool takes place exclusively on the basis of your explicit consent (Art. 6(1)(a) GDPR). Giving this consent is voluntary and is not related to the ongoing application process. The data subject may withdraw their consent at any time. In this case, the data will be permanently deleted from the applicant pool, provided that no legal retention obligations apply.

The data in the applicant pool will be permanently deleted no later than two years after consent has been given.