Complete hours-long tasks in seconds.
The document AI for
procurement and sales
Clean, validated data – from your documents and emails directly into your ERP or Excel – ready to use immediately, GDPR-compliant, and ideal for SMEs.
Procurement and sales teams across Germany already use smartextract in their daily work.
In under 3 minutes: How AI understands your documents — and how you benefit
The manual processing of orders, quotes, and
order confirmations puts a strain on you and your procurement or sales team.
- You lack the time for more important tasks.
- Errors cause unnecessary additional effort and costs.
- Customers and suppliers wait longer for responses.
Good news: Processing documents and emails has never been easier.
Extract all relevant information from your documents and emails in seconds. Transfer the validated data to your ERP seamlessly at the push of a button — without training or major IT effort.
Automatic Data Extraction
Automatic data validation
Seamless Transfer into ERP & More
Automated Classification
Ideal for small and medium-sized enterprises.
- 100% GDPR-compliant
- No effort required from IT.
- Compatible with your ERP
- Requires no AI training data
- Runs without complex template configuration.
smartextract for procurement, sales, customer service & operations
Orders, invoices, or custom documents? smartextract handles data capture, reconciliation, and validated transfer to your ERP, Excel, and more.
Orders & purchase orders
Automate your order processing with AI — faster, error-free, ideal for sales in SMEs.
Requests & bills of quantities
Accelerate your quotation creation with AI – less effort, faster response, ideal for sales representatives in SMEs.
Order confirmations
Optimize purchasing processes – with automatic verification of order confirmations using AI.
Additional document types and use cases
Our AI – flexibly usable from delivery notes to financial documents, as a standalone solution with UI or integrated into your software.
Processing documents and
E-mails has never been easier
Up to 90% time savings compared to the manual method
No more manual typing or line-by-line comparisons.
Processes email text and documents in any layout.
PDFs, emails, and more in 80+ languages — out of the box
Works with your
existing ERP
Seamless integration into your IT landscape
GDPR-compliant &
Made in Germany
GDPR-compliant and developed in Germany.
Ready to use immediately
and flexibly adaptable
Without AI training effort or template configuration and maintenance
Understands documents like a human
Processes email texts and arbitrary document layouts reliably.
This is how smartextract works – in 3 simple steps
Forward documents and emails to smartextract
Upload manually, via email forwarding, or API
AI analysis of your documents and emails
smartextract analyzes and processes incoming documents and emails
3.
Your approval – automatic transfer to ERP & Co.
You only review the deviations and send all order data to the ERP at the push of a button.
smartextract: Your most important features at a glance
Data extraction and validation:
Match extracted data with your master data
and automatically detect errors.
Document recognition and classification:
Automatically classifies incoming documents and emails
by type, employee, location, and more.
Seamless Transfer:
Controlled transfer of the data to your
existing ERP, Excel, or other IT systems.
The document AI for
purchasers & salespeople
smartextract recognizes and processes data from orders, invoices, delivery notes, and more – flexibly adaptable to your industry.
Orders
Efficient automation of order data for quick processing.
Invoices
Fast processing and matching of invoices through precise AI extraction.
Delivery Notes
Automated capture of delivery note data for efficient logistics processes.
Inquiries
Precise extraction of data from inquiries, e.g., emails, bills of quantities & more.
Order Confirmations
Automated processing to accelerate sales processes.
…and More
We regularly expand our selection and are happy to develop a custom model for you.
Works with your existing IT systems
Transform your document processes – get started now
Save time, reduce errors, and start today with your free trial.