Use cases
One document type per inbox, any number of senders
Invoices
Supplier, invoice number, line items and tax rates, validated against your creditor master data.
Supplier · Amount · VAT · Line itemsOrders
Purchase orders from any layout, including line-item matching against your product and price list.
Customer · Item · Quantity · DateDelivery notes
Quantities and batches checked against the matching order, discrepancies flagged.
Order · Quantity · BatchBatch PDFs
Split at the document boundaries, then classified and extracted per sub-document.
Page breaks · Document typeContracts
Terms, notice periods and conditions as structured fields instead of prose.
Term · Notice period · ConditionsForms
Handwritten and scanned forms, multilingual across eight country markets.
Fields · Checkboxes8,000+ sales staff, 8 country markets, 1.5 million documents a year
Orders arrive as batch PDFs, as email attachments and as forms. smartextract splits, classifies and extracts; sales operations only reviews the low-confidence fields.
Frequently asked questions
Which document types does smartextract handle?
Invoices, purchase orders, delivery notes, order confirmations, contracts, forms and batch PDFs. Because no templates are involved, a new document type is a matter of configuration rather than development.
Does it work with free text in emails?
Yes. An order written as prose in an email has no layout at all: exactly where template- and layout-based approaches fail, while a language model reads the details from the text.
How many languages are supported?
smartextract runs in production across eight country markets and processes multilingual documents within the same inbox.
What share of documents goes through without review?
Mostly it depends on how complete your master data is: validation can only check what it can look up. A test with your own documents answers this far better than a general figure.
Send us a document and watch the extraction.
30 minutes, your own documents, no preparation needed.